7.10.04 E-mail Directory
Approved on: 09/03/2003
By: Administrative Council
Effective Date: 10/01/2003
A single directory of official institutional e-mail addresses is maintained, and any requirement for official institutional e-mail addresses must use this singular source.
Administration of Policy
Information Systems and Technology, 13th floor, Commerce Building, 3-4357
Responsible Executive(s): AP for Information Systems and Technology
|Position Title||Campus Location||Phone Number and/or E-mail Address|
|Information Systems and Technology||13th Floor, Commerce Bldg.||404-413-4357|
Full Policy Text
A single directory of official institutional e-mail addresses is maintained, and any requirement for official institutional e-mail addresses must use this singular source. Deans and Vice Presidents are responsible for disseminating this information to their respective organizations. Individual users are responsible for complying with this policy and the associated standards that follow.
Rationale or Purpose
A proliferation of various directories of institutional e-mail addresses will lead to inaccuracies and duplications. A single, known source will serve to ensure consistency and accuracy.
E-mail Address Directory: The E-mail Address Directory is retained as a part of the Person Registry which maintains the official e-mail address for an individual or group. The Person Registry is generated and maintained by Information Systems and Technology and contains information about employees and students that is obtained from the appropriate institutional enterprise application. The Person Registry also can include information on external affiliates that have other types of relationships with the university.
Georgia State-Provided E-mail Address Assignment: A Georgia State University CampusID is assigned to each employee and student; the standard format is "first initial + last name" with a numeric digit, if needed to make the CampusID unique. The official Georgia State email address for employees is composed of this unique identifier followed by "@gsu.edu". The official Georgia State e-mail address for students is composed of this unique identifier followed by "@student.gsu.edu." For example, faculty member John Doe´s CampusID might be jdoe02 and his official e-mail address would be firstname.lastname@example.org. Student Mary Smith´s CampusID might be msmith25 and her official e-mail address would be email@example.com.
Activation and management of the Official Georgia State E-mail Address: Students should follow the procedures detailed at http://www.student.gsu.edu/network/email.html to activate and manage their email addresses.
Determine Individual Official E-mail Addresses: Query the University Campus Directory.
Request a Set of Official E-mail Addresses for Further Processing: Contact the Help Center at (404) 413-HELP (4357) or firstname.lastname@example.org
Related Policies: E-mail Broadcast Policy
Additional Helpful Resources